Calculator · Free tool
Facility management budget estimator
Build a rough annual operating budget for a commercial building in minutes. Enter your square footage, keep the services that apply, and tune every rate to your property.
Enter your gross or rentable area — the figure your budget is built on.
Service
$/sq ft/yr
Annual
The management fee is applied as a percentage of the included service lines — a common way FM contracts are structured.
Estimated budget
Annual operating budget
$0
Per month
$0
Blended $/sq ft
$0.00
We'll walk your building and price the actual scope — free, no obligation.
How to get a useful number out of this
The estimate is only as good as the rates you feed it. Start by deleting the services your building doesn't buy — not every property carries security or common-area utilities in the operating budget. Then replace each placeholder rate with a real one: last year's actuals, a line from a current vendor invoice, or a number from a proposal you're evaluating. The blended cost per square foot at the bottom is the figure worth watching — it's how operators compare buildings of different sizes, and it's the fastest sanity check on whether a bid is high or low.
Two honest caveats. First, this is a planning model, not a quote — real pricing depends on building age, equipment condition, occupancy, service levels, and how much is self-performed versus subcontracted, none of which a per-square-foot rate captures. Second, regulated work (fire and life safety, elevators, backflow) is performed by licensed specialists and priced by scope, so treat those lines as placeholders until you have real quotes. When you want the actual number for your building, request a proposal and we'll walk the property with you.
FAQ
Budget calculator — common questions
How does this facility management budget calculator work?
It multiplies your building's square footage by an annual rate per service line — rates you set yourself. Include or exclude each service, adjust every rate to your building, and the tool sums an estimated annual and monthly operating budget plus a blended cost per square foot. The starting rates are round, editable placeholders, not quotes or market data.
Are these numbers a quote?
No. This is a planning estimator that does arithmetic on figures you control — it is not a quote, a market average, or Levaru pricing. Use rates from your own budget or a real proposal for a meaningful number. For an actual scoped price on your building, request a proposal and we'll walk the property with you.
What should I include in a facilities operating budget?
A typical commercial operating budget covers janitorial, HVAC and mechanical maintenance, general repairs, grounds and snow, security where needed, life-safety and elevator compliance, pest control, and a management or administrative fee. Common-area utilities are often tracked separately. This tool lets you toggle each line so the estimate matches how your building is actually scoped.
Next step
Tell us about your building. We'll show you what we'd do with it.
Curious how it works? See how our 3D walkthroughs work →